Important Dates

Pre-Conference Preparation	Date
Deadline for abstract submission (1 page / max. 350 words) using this Template	30 June 2025
Notification of acceptance to present (in-person or virtually) at the MedGU-25	15 July 2025
Deadline for submitting a revised abstract (1 page / max. 350 words)	20 July 2025
Notification of acceptance or rejection of revised abstracts	1 August 2025
Opening of online registration to attend, present and publish, present only, or publish only	15 August 2025

Publication Plan: The Proceedings (optional)	Date
Invitation to submit (optional) an extended abstract (based on the accepted short abstract), i.e. a short proceedings paper (using this Template)	1 – 15 September 2025
Deadline for submission of extended abstracts (short proceedings papers)	15 September 2025
Final Notification of acceptance to publish in the proceedings	25 December 2025
Signature of the Springer Consent-to-Publish Form	31 December 2025
Submission to Springer of the proceedings after English revision (free-of-charge) of accepted papers	31 January 2026
Typesetting, proofreading, corrections and production of the MedGU-25 proceedings by Springer	31 January – 30 April 2026
Online publication of the proceedings in the Springer ASTI Book Series (indexed in Scopus)	01 May 2026

Conference Preparation & Plan	Date
Deadline for online registration to attend, present and publish, present only, or publish only	15 September 2025
Deadline for payment as confirmation of participation (see payment rates on Registration)	10 October 2025
Conference days	10, 11, 12, 13 November 2025
Post-conference field trip & excursion	14 – 18 November 2025

Publication Plan: The Special Issues	Date
Invitation (after the conference) to submit in the special issues	10 December 2025
Deadline to submit a full paper to the special issues (see partner journals on Publications)	31 March 2026
Publication of special issues (however, papers will appear online as soon as accepted)	31 December 2026