Important Dates
| Pre-Conference Preparation | Date |
| Extended deadline for abstract submission (1 page / max. 350 words) using this Template | 25 September 2025 |
| Notification of acceptance to present (in-person or virtually) at the MedGU-25 | 10 July — 30 September 2025 |
| Extended deadline for online registration to attend, present and publish, present only, or publish only | 15 October 2025 |
| Publication Plan: The Proceedings (optional) | Date |
| Invitation to submit (optional) an extended abstract (based on the accepted short abstract), i.e. a short proceedings paper (using this Template) | 15 September 2025 |
| Deadline for submission of extended abstracts (short proceedings papers) | 30 November 2025 |
| Final Notification of acceptance to publish in the proceedings | 25 December 2025 |
| Signature of the Springer Consent-to-Publish Form | 31 December 2025 |
| Submission to Springer of the proceedings after English revision (free-of-charge) of accepted papers | 31 January 2026 |
| Typesetting, proofreading, corrections and production of the MedGU-25 proceedings by Springer | 31 January — 30 April 2026 |
| Online publication of the proceedings in the Springer ASTI Book Series (indexed in Scopus) | 30 June 2026 |
| Conference Preparation & Plan | Date |
| Extended deadline for online registration and payment as confirmation of participation to present and publish, present only, attend only or publish only (see payment rates on Registration) | 18 October 2025 |
| Conference days | 10, 11, 12 November 2025 |
| Post-conference field trips | 13 — 15 November 2025 |
| Publication Plan: The Special Issues | Date |
| Invitation (after the conference) to submit in the special issues | 10 December 2025 |
| Deadline to submit a full paper to the special issues (see partner journals on Publications) | 31 March 2026 |
| Publication of special issues (however, papers will appear online as soon as accepted) | 31 December 2026 |
